This article discusses the project Billing section. For instructions on getting started with billing for your Org, read Billing Setup.
Project-level Billing contains three tabs: Summary, Billing Entries, and Project Funds. Project Admins also see a fourth tab: Settings. Learn more about project-level billing settings.
Summary Tab
The Summary tab in a project’s Billing section provides an overview of information about the project’s Billing, including a total of what has been invoiced, the total transactions, and the current balance.
Summary and Transactions
Under the Summary header, you will see overview information: the total for finalized invoice, the total of all transactions, and the current balance (the total transactions subtracted from the total invoiced). The current balance will appear in parentheses when the transactions exceed the invoiced amount.
The Transactions section shows a list of all payments, refunds, and write-offs recorded for the project. For Payments by Filevine users, payments made via an invoice-specific link to an operating account will be listed here.
Unbilled and Invoices
If you have rate-viewing permissions, you will see the Unbilled and Invoices sections.
The Unbilled section provides the total for any line items—expenses, flat fees, and time entries—that have not yet been added to an invoice. Time entries with “Draft” status will not be included in these totals.
In the Invoices section, you can view a list of all invoices for this project as well as create and handle invoices. For information on creating, editing, finalizing, and voiding invoices, read the article on handling invoices.
Billing Entries Tab
The Billing Entries tab displays all billing items for the project that are not on a finalized invoice. Once they are added to a finalized invoice, items will no longer appear in the Billing Entries tab.
Billing items are organized by type. There are three types of billing items: time entries, expense entries, and flat fee items. Learn more about billing items and how to create them.
Within each type, entries are listed in reverse chronological order by default, meaning that the most recent items are listed first. To sort by any column (for example, to sort alphabetically from A to Z by team member), click on the column header. An arrow appears on the column to indicate the chosen sort order. To reverse the sort order (for example, to sort team members alphabetically from Z to A), click the column header again.
Project Funds
Users can store and track deposits and retainers in the Project Funds tab. The project funds are separate from operating payments and transactions.
Users can add a deposit or retainer to the project funds, and use project funds for invoice payments. The project funds tab tracks the running balance and current balance of the funds.
The project fund’s current balance is also available in reports, as a merge code in the invoice template, and as a vital. Read more about project funds.
Comments
0 comments
Article is closed for comments.